How to Filter Spam in Outlook XP/2002

In a more aggressive effort to combat spam, the USP Information Technology Department will be flagging suspected spam e-mail in the subject line of e-mail you receive.

Any e-mail you receive that is suspected of being Spam will have [SPAM] on the subject line. Additionally, we will be flagging some e-mail with the word [EVALUATE] in the subject line. We are using this to flag e-mail that may or may not be spam, meaning that you should evaluate for yourself whether the e-mail is legitimate or not.

If a legitimate e-mail is flagged incorrectly, please forward the e-mail to helpdesk@usp.edu so that we may correct it for the future.

The following instructions are designed to assist you in setting up a filter in Microsoft Outlook XP/2002 to move spam e-mail into a separate mailbox.

• Open Outlook
• Select the Tools menu item
• Once the Tools menu is expanded select the Rules Wizard menu item
  A pop up window will appear
• Select the New button
  The Rules Wizard window will appear in the center of your screen
• Select Start from a blank rule
• Highlight check messages when they arrive
• Click the Next button
• Under Step 1: Select Conditions, the only box with a checkmark should be with specific words in the subject
• Under Step 2: Edit the rule description select specific words
  A pop up box should appear
• In the box under the heading Specify words or phrases to search for in the subject: type in [SPAM] (you must type the brackets also)
• Select the Add button and it will place the phrase in the search text box
  

  Special Note: You can add the phrase [EVALUATE] by repeating the last two steps. [EVALUATE] is the flag we use for mail that the computer suspects to be spam but is not exactly sure.

• Once you have completed adding words to your search list, select the OK button
• Select Next
• Under Step 1: What do you want to do with the message
  The only box that should be checked is Move it to the specified folder
• Under Step 2: Edit the rule description click on specified
• A pop up box will appear
• You can select an existing folder to move the spam to and click OK or create a new folder

Instructions to Select an Existing Folder

Select the existing folder that you would like to move the e-mail that is flagged [SPAM] such as Deleted Items or Junk E-Mail. The folder you select should be highlighted in blue. Then select the OK button and continue past the next section

Instructions to Create a New Folder

Select the New button
The Create a New Folder box should pop up
The Folder Contains: drop down box should read Mail and Post Items
For Microsoft Exchange Users be sure to select the Mailbox – {with your name}
Non-Exchange Users be sure to select Personal Folders.
In the Name text box enter the name of your new folder, such as [SPAM]
Select the OK button
The folder you just created should be highlighted
Click the OK button

Everyone Continue:

• Your folder should be selected
• Select the OK button
• Under Step 2: Edit the rule description, Review the rule
• Select OK
• Make sure you select all the boxes and click Finish
• Then click OK